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DSX System Administrator Release Notes (Version 2)
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System Administrator Version 2.21

DSX System Administrator version 2.21 provides the following enhancements:

IntraMail Backup/Restore/Import Utility for the System Administrator

  About the IntraMail Backup/Restore/Import Utility

The IntraMail Backup/Restore/Import Utility allows you to use the System Administrator to back up IntraMail messages to your PC hard drive. Once backed up, you can also use this utility to restore the saved messages. Prior to backup, you can:

  • Choose which media to back up.
  • Select the mailboxes for which messages should be saved.
  • Select the types of messages to back up (outgoing or incoming).

Additionally, the utility allows you to import custom-recorded wav files for use to use for your outgoing messages (e.g., Greetings, Instruction Menus, etc.).

If you want to use this utility, you must use System Software 2.14 and System Administrator 2.19 (minimum).

   
  Using IntraMail Backup/Restore
   

The Backup and Restore Options

Following is an explanation of the backup options.

Media Selection

This designates the media to be backed up.

  • IntraMail Card (use when IntraMail is installed).
  • Built-In (Internal) Automated Attendant (if IntraMail is not installed).

Mailbox Selection

You can select all extensions of a specific type or just a single mailbox.

  • All Mailboxes (all mailboxes regardless of type).
  • Extension Mailboxes (Subscriber Mailboxes for extensions, both personal and group).
  • Group Mailboxes (mailboxes assigned to UCD and Ring Groups).
  • Routing Mailboxes (all types)
  • System Mailboxes (Mailbox Announcement Messages and Message On Hold)

Message Selection

This selects the category of messages to be backed up.

  • Outgoing Messages (Greetings, Instruction Menu Messages, Names, etc.)
  • Incoming Messages (Messages left in a Subscriber Mailbox).
   

To backup your messages:

  1. Click Utilities -> IntraMail -> Backup.
    • You see the IntraMail Backup screen.
  2. In Media Selection, select the media to be backed up.
  3. In Mailbox Selection, select the type of mailboxes for which messages should be backed up.
  4. In Message Selection, select the type of messages to be backed up.
  5. Click Backup.
  6. When you see the Save dialog box, enter the backup file name and select the directory on your PC hard drive on which the messages should be stored.
    • The default location is /Program Files/NEC/DSX/System Administrator/.
    • The file extension is iml.
  7. The IntraMail Backup status screen will show the progress of your backup.
  8. When the backup completes, click Finish.
    • You can optionally click Report to see the IntraMail Backup Data Report screen. This screen shows in detail which messages have been backed up.
   

To restore your messages:

  1. Click Utilities -> IntraMail -> Restore.
  2. When you see the Open dialog box, select the previously saved file you want to restore and click Open.
    • You see the IntraMail Restore screen.
  3. Select the Media, Mailbox, and Message options as you did for IntraMail Backup.
  4. Click Restore.
  5. When the restore completes, click Finish.
    • You can optionally click Report to see the IntraMail Restore Data Report screen. This screen shows in detail which messages have been restored.
  Using IntraMail Import
   

Valid Wav File Formats

IntraMail requires one of the following wav file types:

  • 8kHz 16-bit linear PCM (mono)
  • 8kHz 8-bit ulaw/alaw PCM (mono)

There are many economical audio file conversion programs available that can convert sound files to one of these two formats, such as:

For example, you can open an MP3 sound file in one of these programs and quickly convert it to 8kHz 16-bit linear mono PCM for import.

The Input Location Import Options

Following is an explanation of the Import options.

Extension Mailbox

Select this radio button if you want to use the imported wav file for an extension's subscriber mailbox outgoing message. The options are:

  • Extension
    The number of the extension (300-427) that will use the imported wav file.
  • Name
    Select to use the imported wav file as the extension's name recording.
  • Greeting (1-3)
    Select to use the imported wav file as one of the extension's greetings.
  • Page Announcement
    Select to use the imported wav file as the extension's Park and Page recording.

Group Mailbox

Click the Group Mailbox radio button if you want to use the imported wav file for a group's subscriber mailbox outgoing message. The options are:

  • Extension
    The number of the group subscriber mailbox (601-608) that will use the imported wav file.
  • Name
    Select to use the imported wav file as the group subscriber mailbox's name recording.
  • Greeting (1-3)
    Select to use the imported wav file as one of the group subscriber mailbox's greetings.
  • Page Announcement
    Select to use the imported wav file as the group subscriber mailbox's Park and Page recording.

Routing Mailbox

Choose the Routing Mailbox radio button if you want to use the imported wav file for a Routing Mailbox's outgoing message. Depending on the type of Routing Mailbox, the message will either be an Announcement Message, Instruction Menu Message, Distribution Mailbox greeting, or Directory Dialing Message. The options are:

  • Extension
    The number of the Routing Mailbox (801-832) that will use the imported wave file.

System Mailbox

If you want to use the imported wav file for the Mailbox Announcement Message or the Message on Hold, click the System Mailbox radio button.

The IntraMail Import Buttons

Import

Click Import to upload the wav file into the system according to your Input Location selections.

Cancel

Click Cancel to cancel the import and close the import window.

Address Book for the System Administrator

 

About the Address Book

Use the Address Book to store contact and connection information for each site that you administer. You can connect to a site right from an Address Book entry. Additionally, you can export your Address Book to an Excel spreadsheet, and then import that spreadsheet back into the Address Book if you make off-line changes.

For each site, you can store:

  • A descriptive system name.
  • The system password.
  • The name, telephone, and email address of the primary contact person at the site.
  • The site's IP address and modem telephone number for remote programming.
  • The method you prefer when connecting to the site (USB, Ethernet, or modem).
  • A field for storing important notes about the site.
  Using the Address Book
   

To open the Address Book:

  1. Do one of the following.
    • On the System Administrator toolbar, click the Address Book icon.
    • On the Connect Screen, click the Address Book icon.
    • In the System Administrator menu, select Edit -> Address Book.
   

To make a new contact:

  1. On the System Administrator toolbar, click the New Contact icon.
        OR
  2. After opening the Address Book, do one of the following.
    • On the Address Book toolbar, click the New Contact icon.
    • In the Address Book menu, select File -> New Contact.
   

To edit an existing contact:

  1. Open the Address Book and select (single-click) a contact.
  2. Do one of the following.
    • On the Address Book toolbar, click the Edit Contact icon.
    • In the Address Book menu, select File -> Edit Contact.
  3. Edit as required.
   

To delete an existing contact:

  1. Open the Address Book and select (single-click) a contact.
  2. Do one of the following.
    • On the Address Book toolbar, click the Delete Contact icon.
    • In the Address Book menu, select File -> Delete Contact.
   

To connect to a system from the Address Book:

  1. Open the Address Book and select (single-click) a contact.
  2. On the Address Book toolbar, click the Connect icon.
  3. You connect to the system using the Connection Type setting in the Address Book entry.
 

Importing and Exporting Excel Files

You can export your Address Book to an Excel spreadsheet, and then import that spreadsheet back into the Address Book if you make off-line changes.

Keep the following in mind when importing and exporting Excel spreadsheets into the Address Book:

  • The Excel file you import should be 9 columns wide. Additional columns are ignored during import.
  • The System Name field must be unique for each entry. If they are the same, the row is ignored during import.
   

To import an Excel spreadsheet into the Address Book:

  1. After opening the Address Book, do one of the following.
    • On the Address Book toolbar, click the Import icon.
    • In the Address Book menu, select File -> Import.
   

To export to Excel spreadsheet from the Address Book:

  1. After opening the Address Book, do one of the following.
    • On the Address Book toolbar, click the Export icon.
    • In the Address Book menu, select File -> Export.
System Administrator Version 2.15
 
System Administrator 2.15 provides improved compatibility with version 1 software.
System Administrator Version 2.12
 
System Administrator 2.12 supports the POP3 Login option added to the DSX in System Software 2.11. This new version of the administrator is also enhanced for stability and improves error handling.
System Administrator Version 2.00
 

In addition to supporting all the features available in DSX Version 2 software, the System Administrator also provides the following enhancement.

Database Backup/Restore Utility for the System Administrator

 

Using the Database Backup/Restore Utility

The Database Backup/Restore Utility allows you to use the System Administrator to back up the site database to a CompactFlash card plugged into the CPU Card. Once the data is backed up, you can also use the utility to restore the saved data. You can back up to the DOS formatted CompactFlash card you use to load system software or to the IntraMail card.

The entire database uses about 500 MBytes of disk space on the CompactFlash card. The Backup and Restore Utility requires Version 2 system software.

   

To back up the site data to a CompactFlash card in the CPU:

  1. Click Utilities -> Backup to CF.
  2. When you see the Back up System screen, click Yes.
    • You'll see a progress box, followed by a success message.

To restore the site data from a CompactFlash card in the CPU:

  1. Click Utilities -> Restore from CF.
  2. When you see the Restore System screen, click Yes.
    • The system will reset, the System Administrator will disconnect, and you'll see a success message.
   

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